Exhibitor Information


Get all the important information on exhibiting at Recovery Results!

Dates and Times to Know

9/15 – Speaker forms due
9/25 – All sponsor logos, ad’s, etc. due for conference guide
9/29 – last day for early bird discount
9/30 – Sponsor payments due
10/26 – Reservations due date by hotel for group rate
11/3 – Bag inserts due to FRN
11/6 – Shipments are allowed to start arriving at the GEMS warehouse
11/13 – Last day for GEMS ordering for discount
11/22 – Last day for boxes to arrive at GEMS warehouse
11/27 – Early registration
11/27 – Exhibitor setup
11/28-29 – Recovery Results conference
11/29 – Exhibitor tear down 3:45 PM

Booth Information

We will be working with a general contractor, GEMS, for all items regarding your booth. Once you register you will receive instructions on how to log in to your account to order items not already included in your booth (see below). If you have any questions regarding your booth, shipping, etc. please contact our representative at GEMS: Cathy Gilbert at [email protected] or (407) 438-5002 ext: 113

Booth Size:
Booth size: 4’ x 6’ booth
Co-Host and Event partner levels receive a double booth.
*Booth placement & size is determined by sponsorship level, registration date and payment date.

Booth includes:
4’ table, 2 chairs, wastebasket, black tablecloth and daily cleaning.
*The exhibit hall is a carpeted ballroom.

Booth does not include:
Electricity, Wi-Fi, wired internet, AV, monitors, laptops, extension cords, furniture, plants, décor, etc.*

*if you need any of the above items, please log into your account provided by the GEMS representative to purchase.

Shipping

We will be working with a general contractor, GEMS, for all shipping needs. To get your shipping setup, you will log into your account provided by the GEMS representative to submit your paperwork for shipping items to their warehouse. Contact [email protected] for all questions regarding shipping.

ITEMS CAN NOT BE SHIPPED DIRECTLY TO THE HOTEL

Last day for shipments to arrive at GEMS warehouse without surcharges: November 22, 2017. Warehouse will be closed Novemeber 23-24.

All boxes will be in your booth at the time of arrival for setup.

Shipping Address:
GEMS Warehouse
Company Name & Booth Number (will be provided at a later date)
2017 RR
3276 Quebec Street
Dallas, TX 75247

Warehouse will be closed November 23-24

At the conclusion of the conference you are able to leave your boxes in your booth (with labels) for return shipping.

Exhibit Hall Game

Each year we host a game in the exhibit hall. Attendees are incentivized to attend sessions, events and visit participating booths. If you would like to be included please sign into your account here (confirmation number was emailed to you at the time you registered) and let us know what you are bringing. When you arrive to setup we will collect your prize and feature it in our game. After your prize has been drawn we will give you the box of business cards associated with your prize.

Hotel Reservations

The special Foundations Recovery Network contracted rate for a standard room is $265. The group rate will be available until the cut off date of 10/26/17 or until the block is full. Once the cut-off date arrives, group rates will continue to be offered based on categorical availability.

Book your room online: www.ritzcarlton.com
Directions for booking:

  • Click on ‘Locations’
  • Click on ‘Dallas’
  • Click on ‘Reservations’
  • Complete Check-in/Check-out dates, Number of Guests and Rooms
  • Click on ‘Group Code’ & Enter ‘FRWFRWA’
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